27 JULY, 2021
AvatarMichal Gajdos

Paper information collection vs. Electronic information collection #2

If you're still hesitant to digitize your forms because of concerns about security, availability, speed of form creation, access to data, and complicated links to automatic evaluation - read the next sequel to the first blog post - "Paper information collection vs. Electronic information collection #1”. In this post we will discuss topics of safety, simple creation and evaluation in forms...

Paper Information

Electronic form processes provide confidentiality

Electronic forms eliminated the intermediary. The data go directly from the employees to the single database to the worker, who is directly designed to deal with the request. This increases transparency, accountability and security.

In addition, all data stored in the cloud or on the user's internal servers is highly protected and accessible only to authorized personnel. Since the whole process is just "open the form – fill out the form – submit it – go do something different", the interaction with the additional administration is reduced to a minimum.

There are no costs associated with administering the form after filling it out.

iForms are convenient

For the user filling out the forms, the use of iFORMS is the essence of simplicity and convenience. iForms not only saves time and money in data acquisition and processing, but also marks errors by identifying incorrect formats, omitted fields, or inconsistent data.

Forms in iFORMS can be composed of questions that support functions such as expandable fields and menus, check boxes, electronic signature, mathematical calculations... This function also contributes to the convenient and fast completion and sending of the form. All this supported by an intuitive environment and drag and drop function.

Automated data evaluation

The database storage solution opens the door to various Business Intelligence (BI) software. By correct setting, creating evaluation dashboards for various areas of production as well as non-production processes, the data evaluation process can be fully automated. The need for manual data processing after write is eliminated to 0. The employee responsible for the accuracy of the data and the ongoing evaluation of the data can therefore use his work activities more efficiently.

Dashboards can be placed either on production lines, KPI zones, meeting rooms... results in dashboards can also be accessed using mobile devices. This means that you have access to your current data wherever you are and you can respond much more effectively to the results than by processing them manually.